Studying Business Letters

LETTER is a means of communication used to convey information in writing by one party to another. That information can be:
           - notification
           - statement
           - command
           - request / petition
           - report

FUNCTION LETTERS
1.  As a means of communication.
2.  As a means to give notice / request or requests, thoughts or ideas.
3.  As written evidence.
4.  As a means to remember.
5.  As historical evidence.
6.  As a working guideline.

TYPES OF LETTERS
In terms of form, content, and language, the letter listed the three types, namely:
           1. personal letter
           2. Mail service
           3. Letters commercial

BUSINESS LETTERS
In general, the definition and understanding of the business letter is a letter that is used by a person, organization or institution roomates agencies deliver business messages in writing to the other party by using certain media whether it be mail delivery via post, phone or faksmilie , via the internet. The following parts of a business letter :

1. Letterhead

Letterhead or masthead is at the top of a sheet of letter. Letterhead usually consists of the name, address and logo of the owner of the letter in question. Sometimes the logo is placed in the background of the letter.

In some countries fundamentally different in layout and composition letterhead. As for color, pattern and style of letterhead designs usually follow or adapt to the type of institutions that use it.

In addition the Head of the letter (Letter Head) there are some elements roomates are :

·         Main Elements (The main elements)
Includes: company name, address, phone number.
"Includes company name address phone number"

·         Additional Element (Additional elements)
Includes: Logo or symbol, line of business.
"Include a logo or symbol of business"

2. Date

The date of manufacture is the date of the letter, it must be included in an official letter, because it is a testament autentiknya an official letter. Date of formal letter is useful to facilitate identifying letters, as well as facilitate the filing letter to an agency or an official letter dated organisasi.Posisi be listed under the letterhead or equal to the number the letter. The most commonly used in Indonesia is just below your letterhead.

3. Mailing Address
   
   Address letters written under it is one line. Address letters do not have to begin with the words to and do not need to end with a period. Words are not necessary unless you greeting followed by a proper name. Said road should not be abbreviated, and stands no. for the street number not to be given.
4. References
   
   Contains a reference that makes it easy for senders and recipients conducting documentation or archiving of previous conversations to reference writing can be underlined text, write the reference for the respondent. An example of the format will look like this:
   
   Your Ref: KPS/C3. If you want to add a reference from the delivery, writing format: "Ref: Con/13/1" or "Our Ref: Con/13/1".
5. Greeting
   
   Greeting is the greeting first before we reveal the contents. Greeting is usually with respect to the letter. But can also write greeting besides like greetings, best wishes, and more. A greeting written with initial capital letters and end with a comma.

6. Subject
   
   On the subject of the letter serves to describe the contents of the letter, so that the reader can find a description of the contents of the letter will be read. Usually the subject is written using capital letters and only consisted of one or two sentences.
   For example : Subject : Assistant Training of Hardware Laboratory
7. The Body of the Letter
   
   The letter is a place to write things to say. Usually the letter directly to the subject of the letter, it could be an invitation or information. Paragraph in the letter must use single spacing and in the absence of separation between each paragraph. Leave a gap between the end of the contents of the cover.

8. Closing
   
   This section is a marker that you have completed the letter, usually ending with the writing "Sincerely," "Sincerely yours," "Thank you", and others. There is a comma at the end and just use the first letter capitalized. Leave a gap between the cover line 3-4 with the name, which will be used for a signature.
9. Signature
   
   The signature on the letter indicating the authenticity of the author. It is true that those who wrote the letter. Usually the signature using red ink or the ink is thicker.

10. Printed Name (Name of sender)
    
    This section is the name of the author of the letter, and if you want, you can give the position or the position of section bahwah after writing the name. Leave a gap between the writing of the name of the attachment.
11. Enclosure
    
    This section only rendered if there are attachments-attachments will be included in the business. The writing of the Enclosure or attachment helps the author, recipient, and the Secretary to the know-attachment the attachment observe the completeness that is included. If attachments-attachments is incomplete or does not correspond to the written, the control can be Easily done, as for writing variation can be observed on the Enclosure.
12. Carbon Copy of letter
    
    Notation Notation (carbon copy notation) is only written when letter writing was about to deliver a duplicate of the letter to the parties, with the content format, as well as everything is exactly the same as the original letter sheet. In writing it, carbon copy notation can be abbreviated to CC Followed colon or point two, or it could be with a cc (lowercase) that is also Followed by a colon.

Today a letter has become commonplace in written communication indirectly, either in communication between family, business needs and means to find a job, is an example of a means of written communication. the development of information technology can meminimaliskan the communication by letter, current bona fide companies no longer accept job applications through the written media such as letters, many companies that provide Internet services makes the company turned to the way, because the more instant and easy admission process candidates will be working in a company. although the number of companies that offer these services, but not reduce a person to be creative. because creation can not be replaced by any media, because by looking at the writing of ordinances, one can see the skills and creativity of the author. today almost all companies prioritize writing a cover letter using the English language, the company intends to show the meaning of the English language to interact in the company, because English is the language that should be understood. following procedures will be described writing job application letter with English and business letters.

Sample Business Letter :