INQUIRY LETTER

Make Inquiry Letter

Inquiry Letter is a letter of inquiry asks someone for specific information. In some cases, such as a request for promotional material, the recipient will have a clear interest in responding to your letter. In other cases, such as a request for specific information on a product, the recipient may or may not be as motivated to respond quickly.

Format of a Letter of Inquiry

Follow this format in writing a letter of inquiry :
a. In the first paragraph, identify yourself and, if appropriate, your position, and your institution or firm.

b. In the second paragraph, briefly explain why you are writing and how you will use the requested information. Offer to keep the response confidential if such an offer seems reasonable.

c. List the specific information you need. You can phrase your requests as questions or as a list of specific items of information. In either case, make each item clear and discrete.

d. Conclude your letter by offering your reader some incentive for responding.

This Example of inquiry Letter :

PT.SYSTEM ERROR

Jln.Seruni NO.30

Sukahati Cibinong Bogor 16000

 

4th December,2012

PT.Network Komputer

333 Jln. Jalan Raya

Depok 16431

Dear Sirs,

When we bought a network device in your store a few months ago, we are very happy to use that tools. Especially the network equipment such as Switch, Router, Access Point and others.

Our company as a whole using that tools. Therefore we would like to offer to cooperate with your company. Can you send the list price of the product your network? Obviously we are very  happy if we can buy the equipment we needed in your company.

Sincerely,

Reza Aditya Firdaus

Director of the Company