Make Inquiry Letter
Inquiry Letter is a letter of inquiry asks someone for specific information. In some cases, such as a request for promotional material, the recipient will have a clear interest in responding to your letter. In other cases, such as a request for specific information on a product, the recipient may or may not be as motivated to respond quickly.
Format of a Letter of Inquiry
Follow this format in writing a letter of inquiry :
a. In the first paragraph, identify yourself and, if appropriate, your position, and your institution or firm.
b. In the second paragraph, briefly explain why you are writing and how you will use the requested information. Offer to keep the response confidential if such an offer seems reasonable.
c. List the specific information you need. You can phrase your requests as questions or as a list of specific items of information. In either case, make each item clear and discrete.
d. Conclude your letter by offering your reader some incentive for responding.
This Example of inquiry Letter :
PT.SYSTEM
ERROR
Jln.Seruni
NO.30
Sukahati
Cibinong Bogor 16000
4th
December,2012
PT.Network Komputer
333 Jln. Jalan Raya
Depok 16431
Dear Sirs,
When we bought a network device in your store a few
months ago, we are very happy to use that tools. Especially the network
equipment such as Switch, Router, Access Point and others.
Our company as a whole using that tools. Therefore
we would like to offer to cooperate with your company. Can you send the list
price of the product your network? Obviously we are very happy if we can buy the equipment we needed in
your company.
Sincerely,
Reza Aditya Firdaus
Director of the Company
